Corporate meetings are wonderful events. They're meant to inspire as well as educate attendees. But, nevertheless, they are also stressful and seek a considerable amount of your attention. Irrespective of how well planned the corporate events meeting in Italy is, there are many factors that can sometimes lead to stressed-out attendees! No doubt, they have done the hard part, or say did their part of registering, participating and getting to the event to make their experience a smooth sailing one. Now it's your part be the perfect Anfithrion (Italiano for Host) and if you are thinking how to be the perfect one, this post will help.
In this post, I have outlined a few tips which you can employ to decrease the uncertainty at corporate meets. With these tips, you can increase the possibility to be inspired.
Updates Through Emails
Emails can be of huge help in lowering attendees' stress, when do it right. Send out updates regarding the event like:
• Info about the venue
• Event timings,
• To do lists
• Helpdesk number and
• If you have a mobile app for the event, providing a download link
Food For Thought: Be careful while emailing and send only the right amount. Overdoing can leave the recipients stressed! After all, if you send too many emails, they might perceive that they will have lots of tasks to do!
Program List
The master outline for the week gives life to your corporate meeting. Give all your attendees access to the program list early. If you're offering back to back sessions, handing out how the program schedule will be will help all attendees to plan accordingly. It is also a great way to induce a sense of excitement among the participants.
Food For Thought: Rather than handing out the program list or the agenda, it is wise to digitalize things. Putting up details on the website can allow visitors to get all details at their own convenience.
Check-Ins Should Be As Easy As Checking-Out
One of the most dreadful parts, if arrangements are not made correctly, is Checking-In. It should be as easy as Checking-Out. Once you are at the airport you will not want to call up names and know that everyone is in the vicinity before boarding a ride. Such things must be done beforehand and shuttles or vehicles must also be arranged.
Food For Thought: The best way is to connect with an event organizer who can get things done for you.
Food and Accommodation
Accommodation comes over anything and then comes food. After a long and tiring journey, every attendee will want a bed to sleep in comfort. Next, the significant part that will keep them going on with the corporate events meeting in Italy will be food. Make sure that you make arrangements for these and also select the right venue for organizing the meeting.
Food For Thought: Apart from the not-to-be-avoided breakfast, lunch, and dinner, offer snacks and coffee throughout the event if your budget permits.
Temperature Control
And lastly, one of the prominent and honest complaints at any event is temperature control. At a relatively huge venue, it is difficult to keep the temperature under control as per individual choices. But when attendees are feeling too hot or cold, they can’t focus on the meeting!
Food For Thought: Keeping the air conditioner running in AUTO mode is fine. But make sure to lower the fan speed. It can help in keeping the temperature at optimal levels and not make the venue chilling!
In A Nutshell,
Corporate events meeting can induce a certain amount of stress among the attendees, but there are also ways to avoid it. For the simplest ways of avoiding stress is to choose unusual venues for the event. So, when planning, empathize and put yourself in your attendee’s shoes. After all, the better you get at hosting the meeting, better are your chances of doing or expanding your business.
Follow these tips and they will help you become the perfect Anfithrion for organizing corporate events meeting in Italy. Do you think that I missed some feasible points? Tell me in the comments and I will get back to all of them in the upcoming posts.
Cheers
